In today’s world of possibilities over the Internet, a lot of different software is available. Not only software meant for the local market but software available from a foreign market to the international arena. These opportunities have grown a lot due to the many possibilities to market products with a different focus. One example is to search for the word “Business Software Directory” on Google. You will find many hits, and some of the software directories are good for both local and international marketing.
Just using the search engines to find the best accounting software is really hard. Just the search on Google for “Accounting Software” will give you more than 18 million hits. This is why it is good to look through the business software directories available. Usually, most people don’t rely on just one directory but go to a few software directories to ensure they have found a good amount to look through. So, where should we actually start? We know where we can go to find the software, but shouldn’t we start somewhere else?
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It is important to understand what you are actually looking for. Many people start looking for accounting software but have no idea what they will use it for.
The complexity of the software and how to use it and for what is so important that you have to start doing a small pre-study before starting to look for the new software.
It is the same as when you want to purchase a car. Perhaps you live in the countryside with a lot of bad roads. Then it might be important for you to have a 4 wheel drive jeep. If this is one of the criteria, it would be a waste of time to look for a small car perfect for driving in the city.
Some questions you might want to ask to find the best accounting software for you might be: Do you want to use the accounting software for forecasting? Do you want the invoicing to be done from the accounting software? Should the time reports of the personnel be done in the accounting software, or perhaps should the current system be integrated into the new system?
Do you have stock that needs to be considered, and if so, should you keep inventory in the accounting software? Most likely, you won’t purchase orders in the accounting software, which probably also means you will have to organize your cash book.
These questions are just some minor questions to get you started. The complexity of the accounting software is definitely depending on the size of the organization you are working for. The larger the organization, the more complex modules you might want to include in the same system. On the other hand, if you are in a large organization, you most likely want to use different systems for different purposes and then integrate them.
If you are working for a small company, you will most likely want to put as much as possible into the system. Many companies, though, fall into the trap of forecasting an extremely high growth, meaning you want to have as much as possible in the system. This is, however, in most situations, not the best thing to do.
Of course, you should think about and predict the near future and purchase the accounting software that fits your organization for that future. But don’t overdo it. It would help if you thought that the more complex the system, the more time you will spend on it.
Working in a large organization is different because purchasing and implementing the new system is very time-consuming and expensive. It could easily take 1-2 years from the pre-study until the new system is fully implemented. This means you need to predict a lot of the future initially, not to start a new purchase process once the new system is ready to run.
Purchasing a new software usually takes a lot of time because it is common not to think about what you really want. By creating a good requirement specification, you will make the evaluation process so much smoother. After creating your requirement specification, go to a business software directory with good search and filter possibilities with extensive product information.
This will help you to shortlist the candidates for your new accounting software. After this, visit the vendors’ home pages and discuss your requirements with them. Let them show you an online demo to understand why their system is good for you.
Also, think about what kind of attention they are giving you. Is this a partner that you can live with in the future? Are they giving good and quick support? Are they open to your suggestions of enhancements for the product, etc.?
It is not always easy to find the best accounting software for you. But, beginning really thinking about what you are looking for will help you in your research. Use the tools and resources that are available for you on the Internet. These are specifically designed for your purposes and are most often free for you to use.
Mattias Lind is CEO at Buissy.com Ltd, The B2B Market Place for Business Software that includes business software for numerous categories and offers the possibility for purchasers to find software and compare software that suits their company the best.